Privacy Policy

GALMUN 2026 is the official website and participant platform for the Galabov Model United Nations community based at the 91st German Language High School in Sofia, Bulgaria.

This website is used to share public conference information, accept participant applications, and provide invited participants with access to the private My GALMUN area.

When you use the public website application form, we may collect information such as your name, date of birth, email address, phone number, school, country, city, attendance details, dietary information, medical notes that you choose to submit, and other application-related responses.

When you use My GALMUN, we may collect or receive account information needed to authenticate you and manage access, including your email address, display name, authentication identifiers, role, account status, and related sign-in metadata.

If you choose to sign in with Google or Apple for an approved GALMUN account, we receive the information made available through the selected sign-in flow, which may include your name, email address, provider account identifier, and profile image if provided by the sign-in provider.

When you use the GALMUN iOS app, we may process mobile device tokens for push notifications, QR ticket and Apple Wallet pass data, chat messages, document uploads, position paper files, scan records, and account deletion requests.

We use personal information to review applications, communicate with applicants and participants, operate the conference, manage participant access, deliver tickets and Apple Wallet passes, provide event reminders and chat notifications, protect the website and app, and respond to support or administrative requests.

Information received through Google sign-in, Sign in with Apple, or other authentication methods is used only for authentication, account security, access control, and operation of the My GALMUN participant area.

We do not sell personal data and we do not use Google sign-in or Sign in with Apple data for advertising, profiling, or unrelated secondary purposes.

Authentication for the private participant area is provided through Clerk. GALMUN accounts are issued only to invited, approved, or otherwise authorized participants and organizers; public account signup is not available in the native iOS app.

Clerk may use cookies, tokens, and related technologies to keep users signed in, protect accounts, and prevent abuse.

We also use reasonable technical and organizational measures to protect information in transit and at rest. No system can be guaranteed to be perfectly secure, but we work to limit access to authorized organizers and service providers who need the information to operate the website.

We may share data with service providers that help us operate the website and conference systems, including authentication providers, hosting providers, database or infrastructure providers, email or communications tools, and other vendors reasonably required to run GALMUN 2026.

At the time of writing, this website and app use Clerk for authentication, Sign in with Apple and Google sign-in where enabled, a hosted PostgreSQL/Neon-based database stack for application and account records, Vercel for hosting, Resend for email delivery, Ably for realtime chat, Amazon S3-compatible storage for documents, and Apple services for iOS push notifications and Wallet passes. We may also disclose information where required by law, regulation, court order, or to protect the rights, safety, and security of participants, organizers, and the service.

We keep information for as long as it is reasonably necessary to operate GALMUN 2026, manage participant access, maintain records, resolve disputes, comply with legal obligations, and enforce our policies.

If an account is no longer active, we may retain limited records needed for administrative, legal, security, or audit purposes.

You may request access to, correction of, or deletion of your information, subject to legal, operational, and safety requirements. In the iOS app, use Account > Request account deletion. You may also contact us at contact@galmun.org for privacy requests or stop using the My GALMUN area at any time.

If you no longer wish to use Google sign-in or Sign in with Apple, you may choose another available sign-in method where supported or request account assistance from the organizing team.

GALMUN participants may include minors and students. Where required by applicable law or conference policy, a parent, guardian, or school representative may need to provide consent, approval, or related documentation.

We ask applicants and participants to provide only information that is necessary for the conference and participant management process.

If we receive information through Google sign-in or Sign in with Apple, we handle that information in accordance with this Privacy Policy and only for the limited purposes disclosed here.

Any data received from Google APIs or Google sign-in will be used in line with the Google API Services User Data Policy, including applicable Limited Use requirements.

We may update this Privacy Policy from time to time. When we make material changes, we will update the date on this page.

Questions about this Privacy Policy or data handling can be sent to contact@galmun.org or galmun91@gmail.com.